Role Descriptions

Share this with your coordinator, logistics lead, or digital lead. For printable handouts, see attachments to this page.

Coordinator

Filling roles

This looks like communicating with the point person for each of the role breakouts from yesterday's training, to make sure that roles are being filled. Here is a role template that we usually use as a way to track/modify what we need. Note: the number of each role listed on this sheet is pretty arbitrary, and not all these roles will be needed for this action. Please feel free to adjust this sheet as suits the needs for your action.

Scheduling the debrief

This looks like setting a time and date, and finding a location that the debrief conversation could occur. Ideal to do this within a week or so of the action. 

Finalizing run of show

This looks like making sure there is a document that has the action mapped out, including: meeting location and time, what time you're asking people to be there, what time you're actually planning on starting (there should be a time buffer), if you're walking somewhere then to what location, how long the script will run for, the different parts of the script, the close and closing time. This should be coordinated with the person working on the script/MCs. 

Working on contingency plans

This will involve thinking through possible scenarios/changes that would need to be made, due to factors ranging from legality to weather. 

Scouting space

This involves walking past the site day-of, and depending on the art/logistics needs, a day before as well (for example, if space needs to be measured). This can also look like taking some casual pictures of the space, and/or pulling screenshots off google maps. Scouting day-off should look for any new barriers/things in the space, crowdedness, etc. 

Hype email

Very important! This should hype the event, include logistical details (time, place, one line about what is happening), and make any asks that still need to happen, but the most important being having people there to support. 

Logistics Lead

• Connect with the Actions Coordinator, make sure you understand the action plan and its logistical needs. 

• Create a list of materials you will need for the action
• • Will people need to be wearing anything specific, as part of the action?
  • Will you have signs? If so, do they need to be created or do they currently exist?
  • Will you have art? Will you need to schedule an art build?
  • Will you need a microphone or megaphone?
  • Will you need fliers? Will you need song sheets? Other printing?
  • Will you need swag?
  • Think of any miscellaneous specific items you will need, that might not be listed here

• Make plans to acquire any materials. Connect with fundraising leads as needed. 

• Connect with any logistics team who may be supporting you. Delegate tasks of booking any art builds, or tracking down materials.

• Make sure you know:
• • What day is the action happening?
  • What time?
  • Roughly how many people are you expecting to show up?

• Recruit any necessary people (likely w/actions coordinator or comms lead) to fill logistics roles
• • For a large action, set up a facebook event, (have someone) create any necessary google forms, communicate with your networks.
  • For a small action, emails, post on the private FB communications, reach out to people individually 

• Figure out where the group(s) will meet the day of an action!
• • Are you marching to your location? If so, how far? 
  • Find somewhere that allows for some privacy, if possible
  • Double check that everyone has the required materials that they need!

**Continually communicate with the Actions Coordinator**

Digital Lead

Refer to the following: Action digital advice–Live-streaming